Proof collects every sub's certificate of insurance, reads it, and warns you before anything lapses. So if somebody gets hurt, or you get audited, or you get sued, you've got the paper trail.
Most GCs do collect certificates. That part's fine. The trouble is what happens after: the PDF goes in a folder, the policy renews or doesn't, and nobody finds out until there's an injury, an owner audit, or your own renewal.
Then it gets expensive fast. At premium audit, if your carrier can't find a valid certificate for a sub, they can charge you for that sub as if they were on your payroll. If an uninsured sub causes a claim, it lands on your GL policy, your deductible, and your loss runs. And if you never collected a valid COI in the first place, your carrier may deny the claim outright.
Extra GL premium per year when you can't show sub compliance*
One uninsured-sub claim: legal fees, settlement, and the premium hikes that follow*
What it costs to never find out the hard way. Free up to 20 vendors.
*Ranges based on what we've seen running a commercial GC in Atlanta since 1999 and conversations with our own carriers. Your numbers will vary.
I run Mark Allan Contracting, a commercial GC in Atlanta. We've been at it since 1999. For most of that time, our COI system was a Gmail folder and good intentions.
I looked at the compliance software that's out there. It's built and priced for companies with a risk department. So I built Proof for us, and then for GCs like us.
— Adam, Mark Allan Contracting
If a vendor on your site or in your building isn't insured when something goes wrong, the cost lands on you. Here's what changes.
Upload your sub or vendor list from a spreadsheet. Set the coverage you require — general liability, auto, workers' comp, umbrella — once.
Drop in the PDFs you have. For the rest, Proof emails each vendor a secure upload link. Either way, the AI reads the certificate and checks it against your requirements.
Renewal reminders go out on your schedule. Gaps get flagged the moment they appear. Your dashboard and audit log stay current without you touching them.
Policy numbers, limits, GL, WC, umbrella and auto expiration dates, and whether you're actually listed as additional insured. Pulled off the PDF in seconds. Gaps get flagged before the sub shows up Monday.
Proof tracks every expiration date and reminds the sub before it hits. If they ignore it, you hear about it. You stop finding out mid-audit.
One click sends the request. They get a link, drop in the PDF, done. No account, no app, no “I never got the email.”
Every request, upload, and approval is logged with a timestamp. If a claim ever lands on your desk, you can show exactly who was covered and when you checked.
One screen, every vendor. You'll know who's clean and who's about to be a problem in about four seconds.
A weekly summary of what's current, what's expiring, and what's missing. Whoever owns compliance starts the week knowing where things stand.
Export every COI, packaged and organized, when the owner, the auditor, or your own carrier asks. It used to take a week of digging. Now it's a button.
It fits if you run somewhere between 10 and 75 subs and the person tracking their insurance also does six other jobs.
If you've got five subs and a good memory, the free plan's plenty. Or honestly, a spreadsheet.
If you've got a risk department and a six-figure compliance budget, you've outgrown us, and that's fine.
Import from a spreadsheet in one step. Reminders send from Proof and land in your vendors' normal email. Nothing new for anyone to learn.
They're the ones with the rough premium audits and the uninsured-sub surprises on their loss runs. Proof keeps your contractor clients compliant between renewals: every sub's certificate collected, read, and tracked, and the whole file exportable in minutes when audit time comes.
That means fewer ugly surprises at renewal and an easier conversation when you're fighting to keep their rate competitive.
There's no referral fee and nothing to sign. It's free for your clients up to 20 vendors, so recommending it costs them nothing to try.
Or just forward them this page.
Start free. Upgrade when your roster grows. Billed monthly, cancel anytime.
For small operators trying Proof on a handful of vendors.
Up to 20 vendors, free forever. No trial clock.
Start freeFor growing GCs and property managers with an active vendor roster.
Starter runs $600 a year. One bad premium audit runs a lot more than that.
Start free trialFor companies with no ceiling on vendors, properties, or jobs.
Unlimited runs $1,440 a year. One bad premium audit runs a lot more than that.
Start free trialA document from a vendor's insurance carrier proving they hold active coverage — typically general liability, commercial auto, and workers' compensation. GCs and property managers require one from every vendor working on their sites or in their buildings, so liability doesn't fall back on them if something goes wrong.
It reads the uploaded certificate (usually an ACORD 25 PDF), pulls out the policy types, limits, carriers, and expiration dates, and compares them to the requirements you've set. Anything missing, under limit, or about to expire gets flagged. You can always see and correct what it read.
As a certificate approaches expiration, Proof emails the vendor a renewal request with a secure upload link. Default cadence is 60, 30, and 14 days out; you can change it. Every reminder is logged against the vendor.
Most teams are running the same day. Import your vendor list from a spreadsheet, upload the certificates you have, and send requests for the rest. No IT, no training.
Yes. Data is encrypted in transit and at rest, and your vendors' documents are private to your account. Details are on our security page.
The Free plan covers up to 20 vendors with no time limit. Paid plans start with a free trial and you can cancel anytime.
Import your vendors, upload what you have, and Proof takes it from there. Free for your first 20 vendors.